LA SCCC Reporting Checklist:

Now that you have conducted an effective campaign, use this checklist to ensure you properly report your results. This is an important phase of a successful campaign. With your help, contributions will be appropriately processed, payroll deductions will be timely and donors will receive the accurate tax acknowledgments.

Verify every pledge form is completed in full.  (see sample at bottom of page)
  • Check each pledge form for at least one designation and a signature by donor.  
  • Pledge forms missing this information will be returned to coordinators to be completed.

Ensure that your campaign report envelope does not include online giving (individual pledges and/or special event) in your results.
  • All contributions (individual pledges and/or special event) made online will be managed and reported by LAUW. 
  • To get an update of online giving for your department/agency, please call (225) 295-6631. 
   
Tabulate special event/fundraiser revenue and ensure your totals are accurate on the campaign report envelope.
  • Keep in mind that special event/fundraiser revenue cannot be designated.

Convert all cash received into a check or money order.
  • Please do not enclose cash. 

Confirm that all checks or money orders are made payable to the Louisiana Association of United Ways or LAUW.
  • Checks that are miswritten will be sent back to the coordinators for correction.  ​​
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Calculate your report totals and have another committee member proof your campaign report envelope to ensure accuracy.   

Make 3 additional copies of every pledge form and distribute:
      1. Give a copy to each donor individually.
      2. Send a copy of each payroll deduction pledge form to your department's payroll office.
      3. Retain a copy of the campaign report envelope and all pledge forms for your file.

Enclose all pledge forms and checks/money orders, seal envelope and submit to OSUP by the deadlines listed below:

          -   Individual Pledges (Pledge Forms or Online Donations) are due by October 31, 2023
          -   Special event revenue due by December 1, 2023
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            Mail:       Office of State Uniform Payroll - P.O. Box 94095 - Baton Rouge, LA 70804-9095
            Deliver:  Office of State Uniform Payroll - 1201 North Third Street - Claiborne Bldg., Ste. 3-210 - Baton Rouge, LA 70802
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​Call (225) 295-6631 or e-mail sccc@launitedway.org if you have any questions or concerns.

Sample of a Completed Pledge Form:​
Sample of a Completed Pledge Form
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