LA SCCC Campaign Coordinator - Frequently Asked Questions:

What is the Louisiana State Combined Charitable Campaign (LA SCCC)?

• The LA SCCC is the only state approved charitable activity that will enable state employees to give to a charity through payroll deduction (with payroll administered through the LaGov HCM payroll system).
• In 2012, the Louisiana State Combined Charitable Campaign was established in accordance with R.S.42:456.A.(3) and LAC 4:III.Chapter 11.
• Employees are allowed to designate their individual contribution to up to five approved, health and human service charities of their choice, by selecting from the LA SCCC Charity List and completing a pledge form. Contributions can also be made online by visiting LEO, where payroll deductions, one-time, full-paid, and special event giving options are available.
• Annually, all health and human service non-profit agencies registered in good standing with the state are eligible to apply to be a part of this campaign.
• The Louisiana Association of United Ways (LAUW) proudly serves as the Principal Combined Fundraising Organization (PCFO) for this statewide campaign.

What state agencies are included in the LA SCCC?

• All executive branch agencies paid through the LaGov HCM payroll system are allowed to participate in the LA SCCC, not including higher education or state hospitals. 
  
  

What are my responsibilities as a LA SCCC Campaign Coordinator?

• As defined in LAC 4:III.Chapter 11; page26 - a Campaign Coordinator is the state employee designated by the agency/department head to attend a coordinator training, secure campaign materials and support from the Principal Combined Fundraising Organization, prepare and send communications as required to support the annual campaign at his/her location, arrange for a presentation to employees, turn in pledge forms to the Principal Combined Fundraising Organization, maintain confidentiality of pledge information, and complete the campaign evaluation form for their agency.
  
  

What is the campaign timeline for the 2026 LA SCCC?
The 2026 campaign will begin on September 1st: 

• All employee pledge forms and individual online donations will be due on November 6th.
• All special event revenue is due on December 1st.

NOTE: After January 4, 2027, any pledge form received, requesting donations to be deducted from 2027 payroll, will be processed as an undesignated contribution.

Can our department/agency host LA SCCC fundraisers outside of the campaign timeline? If so, how do I submit the funds?

• Yes, any LA SCCC special events collected online after January 4, 2027, will be accounted for the 2027 campaign. Collection of cash, checks or money orders is not allowed.
  
  

What should I do when approached about submitting a late pledge form?

• Please contact the LA SCCC Principal Combined Fundraising Organization (PCFO) at [email protected] or call (225) 295-6631.
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How can donors contribute to the LA SCCC?
There are two ways to provide designated donations:

• Payroll Deduction Contributions 
  • Donors can also securely make donations online by visiting the Louisiana Employee Online (LEO) system, where they have the following giving options: 
    • Payroll deductions (recurring or one-time)
    • One-time, full-paid contributions (via debit/credit card - VISA, Mastercard, Discover, American Express)
  • By completing a 2026 Pledge Form​ (found on page 10 of the 2026 LA SCCC Charity List), donors can give via recurring or one-time payroll deduction
• ​Direct contributions –
  • Donors can also make a secure online donation (VISA, Mastercard, Discover or American Express) directly through the Louisiana Association of United Ways by visiting www.lasccc.org/donate or scanning the QR code throughout the Charity List booklet.
  • By check or money order made payable to the Louisiana Association of United Ways, donors can mail their completed pledge form and payment directly to Louisiana Association of United Ways, P.O. Box 2191, Baton Rouge, LA 70821. As a coordinator, do not collect cash, checks or money orders for pledges or special events.
• Special event donations (one-time, individual payments for special events hosted by agencies)

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Do I include online contributions as part of my Report Envelope?

• No, please do not include totals for contributions made online. Thank you!
• LAUW will manage the reporting of all contributions made online by donors. 
  
  

​ Where should I send my LA SCCC Report Envelopes?

• Mail to:
  Louisiana Association of Untied Ways
  P.O. Box 2191
  Baton Rouge, Louisiana 70821
• NOTE: Payroll copies go to your HR/Payroll department and not in the report envelope.

 Do not mail or deliver campaign envelopes or pledge forms to OSUP.

When does payroll deduction begin and end?

• Payroll pledges made during the 2026 LA SCCC will begin to be deducted in January 2027 and continue through the last pay period in December 2027.
• Payroll deducted contributions will be deducted each pay period as requested on the donor’s pledge form unless otherwise notified or changed. Donors may choose to increase, decrease, or end their contribution at any time by contacting their HR/Payroll Office.

How are funds distributed?

• LAUW distributes donations quarterly according to LA SCCC procedures.
• Charity proceeds are based on the percentage of funds designated to each charity by individual donors to the LA SCCC. After each campaign, all LA SCCC charities are notified of their expected proceeds, after all state-approved fundraising and administrative expenses are covered. Funds received by charities are used to provide services or benefits to the citizens of Louisiana. Charities do not use proceeds to cover administrative expenses.
• Undesignated funds collected through special events and/or group collections are also distributed according to the percentage ratio for each participating charity.

Can our agency designate special event revenue/group collections to a specific
2026 LA SCCC charity?

• No. Money raised from special events and/or group collections is automatically disbursed to charitable organizations at the same ratio calculated from all individual employee designations.
  
  

What happens with money raised through special events and/or group collections (i.e., a bake sale)?

• All contributions raised at special events and/or group collections will be processed as undesignated funds. These undesignated funds are disbursed to charitable organizations at the same ratio calculated from all individual employee designations. 
  
  Example: Charity A received 10% of all employee designations, in turn Charity A will receive 10% of all funding collected through the LA SCCC (including designated and undesignated funds) after fundraising and administrative fees are paid.
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Is an employee required to designate their individual pledge donation?

• Yes, employees are required to designate all payroll and one-time contributions to at least one of the charities listed in the 2026 LA SCCC Charity List.
• Employees’ gifts for special events cannot be designated.
• Incomplete pledge forms will be returned to the employee before the donation can be processed.

An employee does not see their favorite charity on the 2026 Charity List. Why?

• Charities are required to apply annually to participate. Eligibility requirements must be met to be approved to be included in the annual LA SCCC Charity List. Not all charities apply.

 
Can employees request that their contribution be rolled over from last year?

• No, Sorry! Employees must authorize a payroll deduction from their paycheck annually. Therefore, to give to the LA SCCC each year, employees will need to complete a new pledge form.

Can an employee cancel or change their deduction at any time?

• An employee may cancel or change their deduction amount at any time through their HR/Payroll office.
• If the change is made before January 4, 2027, please notify LAUW of the change with a copy of the edited pledge form, with all changes initialed by the donor. All changes after January 4, 2027, cannot be processed for charity designation results.

Can an employee receive a refund for their donation?

• No refunds will be issued to employees for any amounts withheld from a previous pay period prior to cancellation. If an employee would like to make changes to their LA SCCC payroll-deducted contribution, please advise them to contact their HR/Payroll office.
• For online contributions that were paid using a debit/credit card, please have the employee call (225) 295-6631 to assist with their request. 

Are employees who do not have payroll administered through the LaGov HCM payroll system allowed to participate in the LA SCCC?

• Only employees with payroll administered through the LaGov HCM payroll system are allowed to contribute through payroll deduction.
• Contracted employees, without payroll administered through the LaGov HCM payroll system, are allowed to give one-time contributions or contribute by supporting special event efforts. Gifts cannot be given via payroll deduction for contracted employees.
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Are contributions tax-deductible?

• While tax-deductible, LA SCCC contributions (one-time gift or payroll deduction) are not deducted pre-tax.
• Documentation to support contributions to the LA SCCC may be required depending on the amount. Please advise your donors to consult with their accountant or tax advisor for details.

​Am I allowed to solicit in-kind contributions to assist with fundraising?

• Your legal department would be your source of guidance. Please inquire with this team prior to soliciting for and accepting any contributions from vendors and/or companies. All involved should take steps to ensure compliance with the Louisiana Code of Governmental Ethics.
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Our agency received an in-kind contribution towards our LA SCCC fundraising efforts, how can the business donating the item receive a tax acknowledgement letter for this type of donation?

• Please e-mail [email protected] a request, to include the following:
  • Name of Vendor and Contact Person
  • Contact information, to include mailing address and e-mail address
  • Description of donated items
  • Value of donated items and/or receipt

 
An employee made a Special Events Contribution and would like to receive a tax acknowledgement letter for their donation; how can they request this?

• Please e-mail [email protected] a request, to include the following:
  • Contact information, to include name, mailing address and e-mail address
  • Value of donation made
  • Value and description of goods or services received for their special event contribution

How are charities reviewed and approved?

• Annually, charity applications are received in the first quarter of the year and then reviewed by OSUP and LAUW to ensure that all requirements have been met (in accordance with R.S. 42:456.A.(3) and LAC 4:III.Chapter 11).

How can I request a LA SCCC Charity Speaker or Charity Fair? And what is the selection process?

• Submit a Charity Request Form at least two weeks prior to your desired event date.
• LAUW will then solicit all charity contacts (as established in the speaker enlistment process) via an e-mail outlining details such as event date, time, location, and hosting state department/agency. All e-mails soliciting presenters will only be sent between the hours of 8 a.m. and 3 p.m. (CST).
• The charity to reply first with confirmation of availability to serve as a presenter, as outlined in the e-mail, will be assigned to the event. The number of presenters assigned will be determined by your request. LAUW will use the time indicated on the reply e-mail to determine the order of e-mail responses received.
• Once a presenter has been identified, LAUW will promptly confirm event participation with you and the Charity Presenter. Additionally, LAUW will send a follow-up e-mail to inform all Charity Presenters that the event request has been filled.

Will donor information be shared with the charitable organizations receiving contributions?

• Donor information will be given to charitable organizations so they can be aware of the support received. If a donor identified to remain anonymous, be assured that their personal contact information will not be shared.

How is the percentage of fundraising and administrative expenses established?

• The LA SCCC operates using an annual project budget approved by the Louisiana Office of State Uniform Payroll within the Division of Administration. LAUW executes the annual campaign within the approved budget. The overall outcome of the FRA is based on the actual outcome of a given campaign year. The average FRA since the inception of the LA SCCC is 17%.​​
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What is the percentage of fundraising and administrative expenses for the 2026 LA SCCC? 

• Estimations for fundraising and administrative expenses as per the approved 2026 LA SCCC budget is 18% and is contingent upon the final fundraising outcome. This is the portion of proceeds needed to cover the approved fundraising and administrative expenses of the annual LA SCCC. The average FRA since the inception of the campaign is 17%.

 
​Are additional fundraising and administrative expenses taken out once the charity collects LA SCCC funding?

• No. LA SCCC requirements mandate that funds received from this campaign by charities be invested in providing services or benefits to the citizens of Louisiana and not be used to cover administrative and fundraising costs.

Who do I contact if I have questions regarding the LA SCCC?

• Please e-mail [email protected] or call (225) 295-6631.

Who do I contact if I have specific payroll deduction questions? And who should donors contact with payroll inquiries?

• Campaign Coordinators should contact the OSUP Benefits and Financial Administration Unit at [email protected] with any general campaign questions related to payroll deductions.
• Employees should contact their HR/Payroll office with questions regarding their individual payroll deduction.

Can my campaign team create our own marketing materials to support the LA SCCC?

• For printed/digital materials that support donor solicitation, contributions, and the campaign reporting process - no. Please use the provided campaign materials.
• For internal communication pieces illustrating a special event and/or deadlines (i.e., bake sale, presentation, due dates for donations, etc.) – yes.

​If my state agency/department contributes to other charities and fundraisers throughout the year through work, is that funding now being directed to the LA SCCC? 

• No. Fundraising activities scheduled outside of the LA SCCC campaign period are not part of the LA SCCC campaign; therefore, funds are not directed to the LA SCCC.
• The scheduled time frame of the 2026 LA SCCC is September 1 - December 1, 2026. 

Is my state agency/department allowed to participate in other fundraisers during other times of the year?

• Charitable activities pursued by employees of state agencies outside of the LA SCCC period shall not have application to the LA SCCC or be restricted by the rules of the LA SCCC.
• Approval or guidance for charitable activities outside of the LA SCCC period is to be directed to the leadership of the respective state agency and not LAUW.
• Additionally, these activities will not be coordinated by LAUW.
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​Updated 7/29/26

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